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Starting in late 2015, Bluebeam Software no longer sends enterprise customers a monthly Enterprise License Report.  The Bluebeam Gateway is a web portal that lets you manage the Enterprise and Open Licenses for your Bluebeam products, among other things. Below are the instruction for creating a Bluebeam Gateway account.


Managing Bluebeam Revu licenses with Bluebeam Gateway


Creating Your Account

To create an account, you must be the primary or secondary account contact for an Enterprise License or Open License. Once you’ve confirmed this, you can follow the steps listed below to register for a Bluebeam Gateway account:

1. Go to https://portal.bluebeam.com and click Register Now.

Managing Bluebeam Revu licenses with Bluebeam Gateway

 

2.    Enter your name and email address, along with a new password, and click Next.

Note: Managing Bluebeam Revu licenses with Bluebeam Gateway requires that the email address must match the one listed on the License Certificate or the email you received when the software was first purchased. Along with this, it’s important to make sure you enter it using the same address format.

For example, if the License Certificate lists your email address in the format of “first.last@domain.com“, then you’ll need to make sure it’s entered in same way. So in this case, entering the address in another format such as “firstlast@domain.com or flast@domain.com” (first initial last name) will not work.

Bluebeam Gateway Registration

 

3.  Enter the required company information and click Next again.

Bluebeam Gateway Registration serial number and product key

 

4.  Enter your serial number, product key and the email address listed on the License Certificate or the email you received when the software was first purchased.

Bluebeam Gateway Registration Terms of Service

 

5.  Accept the Terms of Service Agreement by clicking the checkbox, and click Submit.

A message appears letting you know that a confirmation email has been sent to the name and email address listed in the Account Summary.

Bluebeam Gateway Registration - Thank you for Registering
 Note: If the email doesn’t arrive in your inbox, please check your spam or junk email folder.

6. Open the email and click Confirm. This takes you back to the Bluebeam Gateway, so you can log in and begin working with your Enterprise Licensing or Open Licenses as an administrator.  Note: This is an important step. Your account can’t be created without this verification.

Bluebeam Gateway Registration - Email Verification

 

Managing Your Licenses

Logging in to the Bluebeam Gateway takes you to the Licenses page, where you’ll see a list of all your products and serial numbers, as well as an overview of the current license usage.

Bluebeam Licenses Page

 

Note: The Licenses page is a list of products and serial numbers associated with the information you entered while creating your account.

This is where you can click a product name or serial number to begin viewing and managing the seat allocation for the licenses, or export a licensing report as a CSV file.


Enterprise Licenses

To start managing your Enterprise licenses, open the Enterprise License Details page by clicking a product name listed under the Enterprise License category.

Bluebeam License Details

Bluebeam License Details

 

In addition to the contact information, Serial Number and Product Key, this page includes an Export to Excel function on the right side for generating a license usage report, as well as a Registered and Revoked tab.


The Registered Tab

This tab displays a list of registered computers, along with the product version number, IP address, original registration date, and the time when the software was last used by the machine.

If you need to un-register one of the computers, place a checkmark in the corresponding checkbox on the left, click Revoke, and then click Continue on the next page that opens to confirm the revocation.

Note: The Revoke feature for Enterprise Licenses is available for Revu 2015.5 and above.


The Revoked Tab

The Revoked tab contains a list of un-registered, computers, along with the Version number, Status, the date the license was Revoked, and when it was last used.

Revoked Enterprise Licenses

 

You can cancel a Pending revocation by placing a checkmark in the corresponding checkbox on the left, clicking Cancel Pending, and then clicking Continue on the next page that opens. Machines will need to be re-registered manually once the Status has changed to Revoked.


Open Licenses

If you have Open Licenses that you need to manage, you can go to the Open License Details page by clicking one of the serial numbers listed on the Licenses under the Open Licenses category.

Bluebeam Open Licenses

Note: Open Licensing for Bluebeam Revu requires Revu eXtreme, version 2015.5 or above.

The Licenses page displays the products and serial numbers associated with the information you entered while creating your account. If you’re expecting to see a product or license that isn’t listed, please contact us for further assistance.

In addition to the contact information, Serial Number and Product Key, the Open License Details page includes an Export to Excel function on the right side for generating a license usage report, as well as an Active, Registered, and Revoked tab.


The Active Tab

The Active tab displays a list of the computers that are currently running the software.

Active Bluebeam Revu Licenses

This is where you can temporarily release a seat that’s currently being used by one of these computers. This is useful in a situation where the program was left open on a machine that’s been locked with a password, and you urgently need to free up the seat for someone else to use.

Note: Releasing a seat doesn’t revoke the license registration for the computer, and it will still appear on the Registered tab.


The Registered Tab

Just as it does for an Enterprise License, this tab displays a list of registered computers, along with the product version number, IP address, original registration date, and the last time when the software was last used by the machine.

The Registered Tab

If you need to un-register one of the computers, place a checkmark in the corresponding checkbox on the left, click Revoke, and then click Continue on the next page that opens to confirm the revocation.


The Revoked Tab

The Revoked tab contains a list of un-registered computers along with the Version number, Status, the date the license was Revoked, and the time when it was last used.

The Revoked Tab

You can cancel a Pending revocation by placing a checkmark in the corresponding checkbox on the left, clicking Cancel Pending, and then clicking Continue on the next page that opens. Machines will need to be re-registered manually once the Status has changed to Revoked.


Adding Administrators

If you’d like to have a colleague help with your license administration, you can add them to the account as either a Global or Site Administrator.

Global Administrators –  Global Administrators are able to view all licenses under the account, as well as add or remove other Global and Site Administrators.

Site Administrators – Site Administrators aren’t able to add, remove, or modify administrators, and they can only work with licenses that a Global Administrator gives them access to.

To Add an Administrator:

1. Log in to your account and click Users in the upper-left corner of the page. This opens the Manage Users page.

Invite User

2. Click Invite User.
3. Enter and confirm the email address of the person you’d like to add as an administrator, choose either the Global or Site administrator role for them, and click Invite.

Invite User

If you select the Site Administrator role for them, additional choices will appear that let you select which of your available licenses you’d like them to manage.

Setting a Site Administrator

 


Additional Functions

While you’re logged in to the Bluebeam Gateway, you can access additional features by clicking on your username, which is located in the upper-right corner of the page.

Additional Functions

When you do this, a dropdown menu appears that offers the following choices:

Sign Out – Logs you out of your account.
Change Password – Lets you change the password for your Bluebeam Gateway account.
Download Software – Takes you to Bluebeam’s Downloads and Updates page, where you can download the latest Bluebeam Software product updates.
Contact Bluebeam – Takes you to the Contact Us page, where you can send a message to our Account Services team.

 


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